Keeping things in check

POLICIES & GUIDELINES

PRIVACY NOTICE

The following document sets out the Privacy Notice of The King’s Cross Baptist Church (referred to as KCBC and “we”, “us”), in accordance with the current data protection legislation in force for the United Kingdom.

Summary
We take your personal privacy very seriously.  The personal details that you provide to us are treated as strictly confidential.

We will only contact you about the events, activities or roles/duties that you have agreed to receive information about.  We only contact you in the way(s) that you have told us are ok to use.

We do not use your information for any purpose outside of the ones that we made you aware of at the time that you gave us those details.

We do not share your information with any third party without your consent (unless obliged by law).

 

  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data, whether directly from that information or by combining it with other information we have.

The use of personal data is governed by the General Data Protection Regulation (GDPR).

 

  1. Who are we?

KCBC is what is known as the ‘Controller’ of the personal data you provide to us.

 

  1. Why do we need your information and how do we use it?

We use your personal data for the following purposes to:

  • inform you of news, events, activities and services run by us,
  • manage, plan and improve our service, activities and events;
  • administer membership records;
  • fundraise and promote the interests of the church (as a charity);
  • maintain our own accounts and records (including the processing of gift aid applications);
  • enable us to provide a voluntary service for the benefit of the public;
  • operate KCBC websites and other digital services to deliver information
  • manage our employees and volunteers.

However, we will fully explain what your information will be used for, when you provide it. We ensure that it is only used for the purposes that you agreed to or were informed about at that time.

Management and operational analyses of the data usually reports anonymised or pseudonymised information that does not identify individuals and we use this only to improve our operations and service.  For example, to monitor the geographical spread of small groups, or to see how well an event was attended.  We do not use this information to identify or analyse individual behaviour.

We will:

  • keep your personal data up to date;
  • store and destroy it securely;
  • not collect or retain excessive amounts of data;
  • protect your personal data from loss, misuse, unauthorised access and disclosure;
  • ensure that appropriate technical measures are in place to protect your personal data.

 

  1. What is the legal basis for us processing (using) your personal data?
  • your explicit consent so that we can keep you informed about news, events, activities and services we provide and process your gift aid donations;
  • legitimate interests so that the activities, events and operations of KCBC may be planned, run safely and legally, and with appropriate levels of resources and equipment, and monitored for operational and management purposes;
  • we are a charity with a religious aim processing data that relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.
  • processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement

 

  1. When do we share your personal data?

Your personal data is treated as strictly confidential. It is only shared within the organisation to manage, organise, plan, run or operate the activities that you have consented to, and for operational reasons.

We will only share your data with third parties with your consent, or where obliged by law.

If you are a Trustee, staff member, ministry coordinator or volunteer then, with your consent, we will share your contact details with the LBA, Baptist Union and other relevant organisations so they can inform you about news, events, activities and services relevant to your role.

  1. How long do we keep it?

We keep data as follows:

  • membership data (current members, transfers and removals by death or
  • gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate;
  • baptisms, marriages and dedications permanently
  • details relating to children’s, young people’s and vulnerable adults’ activities and events for at least 50 years after the last activity.

 

  1. Internet and Digital Services

KCBC runs websites and visits to that website capture certain information such as the type of browser used to access the site, IP address of the device used, pages viewed.

We will not use this information to identify individuals and will only use the data to identify trends and patterns of usage to improve our services.

KCBC also uses various electronic services, such as but not limited to Twitter, Facebook and Instagram, Spotify and SoundCloud accounts, to communicate images, audio, video and information relating to events, activities and the service provided.  These are used to promote upcoming activities or to provide memories of historical events.

Please note, the majority of these accounts are publicly available and our posting/publishing of information to those public accounts is not tailored to specific personal preferences; signing up/subscribing to those accounts will deliver information non-specifically.

Personal information provided by yourself on those services, and by your use of them, is subject to the Privacy Notice of the respective service provider (i.e. Facebook, Twitter, Instagram, etc.)

KCBC uses the data you provide relating to those services (e.g. likes, follows, re-tweets, comments) made upon those KCBC accounts in order to improve our service.  This will be performed in an anonymised or pseudonymised fashion so that only trends of usage and uptake of the services are monitored. It will not be used to identify or track individual’s behaviour.

All images, videos, audio files and information used on the internet and digital services published by KCBC are used with the subject’s permission and the permission of the owner of the material.

Please note that the audio of sermons and some events are recorded and made available publicly to listen to later; background noise may be picked up during recording which can include your voice.

 

  1. Your rights and your personal data 

            Unless subject to an exemption under the GDPR, you have the right to:

  • request a copy of the personal data we hold about you;
  • ask us to correct any inaccurate or out of date personal data about you;
  • request your personal data is erased where it is no longer necessary for us to hold it;
  • withdraw your consent at any time to the data being used;
  • request that the data is no longer used where there is a dispute about its accuracy or usage;
  • object to our use of your personal data;
  • ask that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
  • lodge a complaint with the Information Commissioners Office (details below).

 

  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice then we will provide you with a new notice before we do so.
The new notice will explain what the new use is, the reasons for it and how it will be performed.

Where and whenever necessary, we will seek your consent before using the data for a new purpose.

 

  1. Contact Details

To exercise all relevant rights, queries or complaints please contact:

KCBC Information Trustee

amos@kcbc.org.uk

Information Commissioners Office:

Information Commissioner's Office

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Email: https://ico.org.uk/global/contact-us/email/
03031 231113